ESCP London Finance Information Hub
Welcome to the London Finance Hub
This website provides financial information and links to other relevant sites that interface with official finance processes. You will find guidance below for suppliers, external expense claims, tuition fee payments, and internal resources.
Suppliers
Supplier onboarding, invoice guidance, and payment support.
Supplier onboarding
Teaching Suppliers:
For onboarding a new Teaching supplier, please contact ukhr@escp.eu.
All other Supplier:
Please reach out to your contact on the London Campus, who will set you up via our new supplier form. Please note that due diligence checks will be conducted before onboarding you.
Invoice submission and required information
To ensure timely processing and payment of invoices, all invoices submitted to ESCP London must include the mandatory billing information listed below:
- Supplier legal name and address
- Invoice number and invoice date
- VAT number (where applicable)
- Description of services provided
- Service dates
- Currency and total amount due
- Bank account details
In addition, the following supporting reference is mandatory:
- Teaching services: a valid Teaching Contract number must be referenced
- All other services: a valid Purchase Order (PO) number must be included on the invoice
Please note that all supplier invoices must include either a valid contract number (Teaching) or a valid Purchase Order (PO) number. Invoices submitted without either of these may be delayed or returned.
Payment terms
ESCP London operates on standard payment terms of 30 days from the date of receipt of a valid and approved invoice.
Payments are processed twice per month, during our scheduled payment runs:
- Mid-month
- End of month
Please note that invoices can only enter the payment process once all mandatory invoice information has been provided.
Incomplete or incorrect invoices may result in processing delays and a revised payment date.
Contact details
Please contact payables@escp.eu
Tuition Fees
Tuition payment support and provider guidance.
Tuition Fees & Payment Information
The London Campus Finance Department manages tuition fee invoicing and payment support for local programmes.
Upon enrolment, students are required to sign their registration contract, which includes full details of tuition fees, instalment schedules, and payment deadlines. Please ensure you read this document carefully.
Payment Options
ESCP London works with secure international payment providers to facilitate tuition fee payments, including:
These platforms offer several payment and transfer options to support students worldwide.
Instalment Plans & Financial Support
Where applicable, tuition fees may be paid in instalments, as outlined in your contractual agreement and student statements.
We understand that financial difficulties can sometimes arise. Students experiencing temporary financial challenges are encouraged to contact the Finance Team as early as possible to discuss alternative payment arrangements.
Late or Missed Payments
If an instalment is not received by the due date and no communication has been made with the School, the following process may apply:
- A reminder or dunning notice will be issued requesting payment
- Outstanding balances may be escalated to Programme Management following continued non-payment
- Access to certain student services or systems may be restricted until the account is brought up to date
We strongly encourage students to contact the Finance Team promptly if they anticipate any payment difficulties, as early communication helps us provide appropriate support and avoid unnecessary escalation.
Scholarship information
MSc Scholarship (London Campus)
For more information, contact masterlondonadmissions@escp.eu
Global Citizen Talent Scholarship (All MSc Programmes) - Value: £3,000
Merit-based scholarship automatically considered for all applicants. Awards are based on academic background, professional experience, international exposure, motivation, interview performance, and potential contribution to the cohort. Successful candidates are notified with their admission offer."
Access Opportunity Scholarship (All MSc Programmes) - Value: £1,000-£4,000
Awarded based on financial need. Open to enrolled, partially self-funded students. Applicants must submit a scholarship application outlining their financial circumstances and career goals by 1 June (MDT, MEM, MEP) or 1 September (MMK).
Diversity Scholarship (All MSc Programmes) - Value: £2,500
Supports diversity and inclusion within the MSc community. Open to enrolled students of all nationalities. Applications must be submitted by 1 June (MDT, MEM, MEP) or 1 September (MMK).
Future Digital Leader Scholarship (MDT) - Value £2,500
Recognises academic excellence and leadership potential in digital transformation. Enrolled MDT students must submit an essay on a current digital transformation topic by 1 June.
Women in Energy Scholarship (MEM) - Value £2,500
Awarded to outstanding female MSc in Energy Management students demonstrating leadership potential and commitment to advancing diversity in the energy sector. Applicants submit an essay by 1 June.
MEP Future Leaders Scholarship (MEP) - Value £5,000
Supports exceptional students in the MSc in Economics & Policy for Business who demonstrate academic excellence and a commitment to sustainable, responsible leadership. Applicants submit an essay by 1 June.
Creative Marketing Excellence Scholarship (MMK) - Value £2,500
Recognises creativity, strategic thinking, and communication skills in MSc in Marketing & Creativity students. Applicants submit a creative project (video, presentation, Canva deck, or essay) in response to a brief shared one week before the deadline. Submissions are due by 1 September.
External Expenses
Expense claim guidance and policy documentation.
Introduction
ESCP Europe Business School reimburses reasonable business expenses incurred by external collaborators in accordance with the principles set out in the External Expenses Policy. This applies to externals, including, but not limited to:
- Visiting Lecturers
- Guest Speakers
- Invigilators
- External Examiners
- Research Assistants
- Students (e.g. Students' Association, Company project)
This procedure applies to all Externals regardless of their status.
- Expense claims must be submitted as soon as possible and no later than 4 months after the expense is incurred
- All claims must be submitted in GBP only
- Itemised receipts are mandatory for reimbursement. Card slips or credit card statements alone are not accepted
- Claims must clearly show the purpose, date, location, and amount of the expense
- All submissions are reviewed for compliance. Non-compliant claims may be delayed or declined
- Reimbursements are made in line with approved policy thresholds and caps. Amounts exceeding these limits will not be reimbursed
Before submitting a claim, please read the policy carefully and familiarise yourself with the applicable allowances and thresholds.
Please note that all expense claims must now be submitted using the new expense form. Previous submission methods are no longer accepted.
Payment timelines
Expense Claims via Payroll
Expense claims which have a fully validated Purchase Order (PO) by the last working day of the month will normally be reimbursed via payroll on the 20th of the following month.
To avoid delays, please ensure:
- the claim form is fully complete
- all required receipts and supporting documents are attached, and
Claims received after the monthly deadline or with missing information may be processed in the following payroll cycle.
Supplier Invoices
Where possible, expenses and service fees should be billed separately. All invoices must include a valid Purchase Order (PO) number.
ESCP London operates on standard payment terms of 30 days from receipt of a valid and approved invoice.
Payments are processed twice monthly during our scheduled payment runs:
- Mid-month
- End of month
Please note that invoices can only enter the payment process once all mandatory invoice information has been provided and validated.
For more information, contact expenses@escp.eu.
Company Information
Statutory and institutional company information.
Statutory information
Registration number:
The School is registered under the name ESCP Europe Business School.
Company number: 1876779
Charity number: 293027
Its subsidiary, also known, as the "Trading company" is registered under ESCP Europe Corporate Services Limited.
Company number: 07468929
Companies address:
527 Finchley road - NW3 7BG London
VAT:
Both entities are group registered for VAT. What does this mean? A VAT group is treated by HM Revenue & Customs as a single taxable person. Supplies between group members are disregarded for VAT purposes.
Group VAT registration number: GB 135 5589 90